Free Resources
Templates, policies, prompts, and references for nonprofits and workforce programs adopting AI. All free. All editable. Attribution appreciated, never required.
Where to Start by Role
Executive Director: Board Brief → Board Briefing Pack → Staff Handbook
Program Director / Operations: Staff Handbook → Readiness Assessment → Vendor Checklist → Tool Approval Worksheet
Grant Writer / Development Lead: Prompt Library → Finding Grants → Writing Stronger Applications
Board Member: Board Brief → Board Briefing Pack
Federal Grantee / Compliance Lead: Compliance Quick Reference → Staff Handbook Appendix C → Vendor Checklist
AI Use Policy Templates
Governance documents ready to adapt and adopt. Designed to work as a set.
Board Brief
One-page AI Use Policy summary for board adoption in a single meeting. Three-tier framework, prohibited-use list, and a model resolution.
Staff Handbook
The operational AI Use Policy. Definitions, data classes, the three-tier framework in practice, tool approval, disclosure, training, and a federal-grant appendix.
Board Briefing Pack
Agenda, talking points, decision questions, and reporting template to walk a board through AI adoption in a single meeting.
Assessment & Decision Tools
For figuring out where you stand, which vendors pass muster, which tools to approve, and what’s allowable under federal awards.
AI Readiness Self-Assessment
25-question scorecard across Governance, Data, Capacity, Compliance, and Tool Selection. Scoring guide and a 90-day action plan based on your lowest-scoring domain.
AI Vendor Evaluation Checklist
40 questions to ask any AI vendor before signing: data handling, security, model behavior, pricing, contract terms, compliance fit.
AI-Use Tool Approval Worksheet
The form staff complete to request approval of a new AI tool. Tool details, use case, data class, risk, tier, federal-award considerations, approver sign-off.
Federal Grants & AI Compliance Quick Reference
Two-page reference on Uniform Guidance (2 CFR Part 200) for AI tool costs and uses under federal awards.
Working References
Hands-on tools and articles for day-to-day work.
Prompt Library for Grant Writers
20 vetted prompts grouped by phase: funder research, needs statement, theory of change, evaluation, budget narrative, LOI, revisions.
Finding Grants for AI Adoption
How to identify AI funding that fits your organization. Foundation databases, federal funding, corporate, intermediaries.
Writing Stronger AI Grant Applications
The AI-specific concerns funders read for. Needs statements, theory of change, evaluation plans, budgets, Uniform Guidance for federal proposals.
Grant Directory
Working directory of funders supporting AI adoption in the nonprofit and workforce sectors. Foundations, corporate programs, federal entry points, intermediaries.
Learning Hub
Articles, playbooks, and field reports across five content pillars. The home of all longer-form writing on the site.
More coming
In development: prompt library for case managers, AI evaluation report template, field reports from grant-funded pilots, AI in fundraising playbook.
How These Resources Work Together
The policy templates (Board Brief and Staff Handbook) are the foundation — most organizations adopt these first to establish the governance posture. The Board Briefing Pack supports the conversation that gets the policy adopted.
The decision tools (Readiness Assessment, Vendor Checklist, Tool Approval Worksheet, Compliance Quick Reference) are working documents you reach for whenever a specific question comes up — “are we ready to adopt this tool?” “can we trust this vendor?” “should we approve this specific request?” “is this allowable under our federal award?”
The working references (Prompt Library, grant articles, Grant Directory) are the daily-use materials for the people who actually do the work — grant writers, program staff, development leads.
Most organizations don’t need all of these on day one. Start with the Board Brief, run the Readiness Assessment, and let what scores low tell you which resource to reach for next.
All resources are templates, not legal advice. Where your organization has specific legal obligations — HIPAA, FERPA, child welfare, federal awards, state law — review with counsel before adoption.
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Need help adapting a resource to your specific compliance environment, or want a custom policy built? Visit strategicalai.net.
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