Free Resources
Free, ready-to-adapt templates and policies for nonprofits and workforce programs adopting AI.
How These Resources Work
Every resource on this page is free and editable. Download, open in your tool of choice, and adapt to your organization’s voice, structure, and policies. Attribution is appreciated but not required.
These are working documents, not theoretical frameworks. They are written to be adopted by real boards, signed by real staff, and used in real programs.
We update resources as guidance evolves. Subscribe to the newsletter to be notified when new resources are published or existing ones are revised.
Available Now
Nonprofit AI Use Policy: Board Brief
A one-page board-facing version of the AI Use Policy Template. Designed for board adoption in a single meeting.
Includes: tier summary table covering Permitted, Restricted, and Prohibited uses; a prohibited-use list calibrated for nonprofit risk; suggested adoption resolution language ready to paste into board minutes.
Format: editable .docx (~12 KB)
Best for: Executive directors preparing a board agenda item, governance committees, and small organizations that need a defensible policy in place quickly.
Nonprofit AI Use Policy: Staff Handbook
The multi-page operational version of the AI Use Policy Template. Designed for staff adoption, training, and ongoing reference.
Includes: purpose and scope, definitions, three-tier permitted-use approach, data handling rules, tool selection criteria, exception process, training expectations, review schedule, adoption signature page, tool-specific appendix, and a federal-grant considerations appendix (2 CFR 200).
Format: editable .docx (~19 KB)
Best for: Program directors and operations leads rolling out AI use across a staff team, organizations preparing for funder or auditor questions about AI governance, and HR or compliance leads building this into onboarding.
How to Use These Together
The Board Brief and Staff Handbook are designed to work as a pair. Most organizations adopt the Board Brief first, securing governance approval and a clear policy posture, then roll out the Staff Handbook as the operational document that staff actually work from day to day.
If your organization is brand new to AI policy, start with the Board Brief. If you already have board-level alignment and need an operational document, start with the Staff Handbook.
Coming Soon
Resources currently in development:
- Prompt library for grant writers
- AI readiness self-assessment
- Federal grants and AI compliance quick reference
- Board briefing pack
The newsletter is the fastest way to know when each one ships.
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Need help adapting a resource to your specific compliance environment, or want a custom policy built for your organization? Visit strategicalai.net.
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